Board Minutes Synopsis--02/2013
 
CALIFORNIA BLUEGRASS ASSOCIATION
SYNOPSIS OF THE MINUTES OF THE FEBRUARY 9, 2013 BOARD MEETING

CALL TO ORDER
Tim Edes, Chairman of the Board, called the meeting to order at 10:00AM at David Brace’s house, 1704 Banyan Court, Ceres, CA.

A. ROLL CALL
Board Members Present: David Brace, Darby Brandli, Bruce Campbell, Tim Edes, Montie Elston, Steve Goldfield, Mark Hogan, Jack Hyland, Jim Ingram, Geoffrey Sargent
Board Members Absent: Dave Gooding
Officers Present: Rick Cornish, Colleen Hogan, Carl Pagter
Members Present: Vaughn & Glenda Lew

B. SETTING OF THE AGENDA
After two additions and one change, the agenda was set and approved.

APPROVAL OF THE JANUARY 5, 2013 BOARD MEETING MINUTES
The January 5, 2013 Board Meeting Minutes were approved

UNFINISHED BUSINESS
Appointments
The Board continues to recruit for the following positions:
Member Giving VP
Membership Recruitment VP
Ice Booth/Ice Wagon Coordinator
Sign Coordinator

The Board approved appointment of the following position:
Gate Crew Coordinator – Ron Rose

The Board approved changes for the following positions:
Instrument Raffle Coordinator – From Stuart Sims to Charlene Sims
Statewide Area Activities VP – From David Brace to Vaughn & Glenda Lew
Stage Lighting – The Board agreed that this is no longer a coordinator position since the same company that handles stage will also handle lighting.

T-Shirt Committee Update
The Board approved the T-Shirt Committee’s recommendation of Misisipi Mike Wolf to produce the Fathers’ Day Festival T-shirt.

Card Swiper
Montie Elston reported that we now have the ability to process credit card payments through smart phones, as well as card scanners. The fee to the purchaser is consistent with PayPal charges ($1 for every $0-$30 mdse. $2 for $60, etc.)

Huck Finn Update
Darby Brandli confirmed that the Huck Finn Festival will be held in 2013 in a new venue.

Website Revision Committee Report
The Website Revision Committee proposed two basic categories of revision: 1) make the home page cleaner and simpler 2) simplify navigation. For now, the committee recommends focusing on these revisions instead of a complete redesign, also on developing a Mobile app version so people can get to important things quickly.

FDF People Mover / Trailer
The Board approved purchase of a new trailer to carry the top of the People Mover donated by Rich Evans.

2013 Budgets (GV, operating, festivals, music camps)
Montie sent the full set of 2012 P&L Reports to the Board prior to the meeting. He will use this to set up budget categories for 2013.

11. Stage Vendor
The stage and lighting contractor for FDF was approved.

NEW BUSINESS
New Area Activities VPs
Darby announced there are two potential Area VPs available for San Mateo County. The Board agreed to wait until finalization of the new Area VP job description before appointing any new Area VPs.

PG&E Volunteer Relationship
CBA member Jim Evans contacted Darby Brandli about an employee volunteer program sponsored by PG&E. Darby will ask Jim about possibilities for a teen sponsorship and connect him with Lisa Burns to discuss corporate sponsorship.

Square Dance Caller Performer Status
The Board confirmed that the square dance caller falls under the classification of performer and therefore falls under the rule that the same performer cannot work two years in a row.

GearTrack
Darby followed up on an email she sent the Board about a start-up company called GearTrack that would like to develop a partnership with the CBA. It is registry service for instruments and gear. Darby will ask them to develop a more formal proposal.

Spring Camp Out Update
David Brace has secured the Turlock Fairgrounds for the Spring Campout, which begins Monday April 15th, 2013. The band, Red Dog Ash, will play after the dinner hour and, if weather is good, may set up outside. We will use the same barbeque vendor as last year.

REPORTS
Membership Report
Bruce Campbell reported that membership is up from last month. The big push at Great 48 and the membership contest helped; total membership as of 2/8/13 is 2395. The two winners of the one-month membership contest are Alice Stewart and Joyce Furlong.

Treasurer’s Report
Montie Elston sent the 2012 P&L reports prior to the meeting. He has submitted all of the information for 2011 and 2012 to file corporate and non-profit income taxes.

Music Camp Report
Geoff Sargent reported that there are 102 students enrolled and one class is already closed. All teachers have now confirmed.

Area Activities VP Reports
Mark Hogan, North Bay.
Mark reported that the Sonoma County Bluegrass & Folk Festival is coming together for March 10th despite some challenges with the venue and lineup. The Central Valley Boys are playing at the Lagunitas Brewery taproom on Saturday, March 9th right after the Board meeting.

Mark also announced that he has ordered a venue recognition plaque to Coffee Catz in Sebastopol for supporting bluegrass and old time jams since 1996. Rich Evans originally proposed the venue recognition concept, and Mark has awarded one other in Sonoma County. The Board approved awards for two venues in the South Bay proposed by Jim Ingrams.

President’s Report
Darby talked to Gene Bach about partnering with the CBA to offer discounts to those who attend both the Fathers’ Day and Susanville Festivals. Tim asked the Board to think about possibilities for joint promotion.

David Thom is building a new the Youth Camp website. Five kids have registered for music camp so far.

Chairman’s Report
Tim Edes reported that Craig Wilson no longer wants to act as point person for the Great 48 but is willing to stay actively involved in putting it on.

SET TIME AND PLACE FOR THE FEBRUARY BOARD MEETING
Next meeting is Saturday, 3/9/13 11am at Lagunitas Brewing Company, 1280 North McDowell Boulevard, Petaluma, CA 94954

ADJOURNMENT
Meeting adjourned at 2:35pm.
 
Posted By:  Colleen Hogan



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